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Teacher information

Organising a school camp

To ensure you and your students get the most out of a Office of Sport school camp, we recommend booking one of our exclusive outdoor education programs. Alternatively, you can tailor a program to suit your specific classroom learning and education outcomes. Contact one of our 11 Centres to discuss your needs.  

Once you have made your booking, use the information below to help you arrange your school camp. One of our Program Coordinators will be in touch to assist you.

Health and safety

Health and safety is a top priority at all Sport and Recreation Centres. We have fully-compliant risk assessments in place and all organised activities are supervised by qualified program staff. We also cater for special diets, allergies and medical conditions. Our risk assessment is provided to help you with your paperwork.

Medical and Consent form

Parents/guardians need to complete an online Medical and Consent form at least 3 weeks prior to the start of camp which includes any special dietary, health or medical requirements for their child. Visiting teachers and other supervising adults will also need to complete this form. Once all forms are submitted, we’ll provide you with a student roll detailing all medical, dietary and emergency contact information for each student.

Medical and Consent form

Medication at camp

Student medication needs to be registered and administered by school staff. It’s a good idea to collect medication from parents before leaving for camp and to store it in our secure medicine cabinet on arrival at the Centre. Medication should be in its original packaging and clearly labelled with the student’s name, dosage and frequency.

Asthma and anaphylaxis

Students suffering from asthma or anaphylaxis should have an asthma management plan or anaphylaxis action plan which has been prepared by their doctor. Download sample plan templates from Australasian Society of Clinical Immunology and Allergy website. If a student has a plan, they need to provide it to the Centre at least three weeks prior to attending camp. 

Students with asthma need to bring their own peak flow meters to camp and carry their inhaler with them at all times. Students at risk of anaphylaxis need to bring at least one adrenaline auto injector. 

On catered programs, children with food allergies are required to wear an identifying red wristband. Find out more about processes and procedures in place to manage allergies and anaphylaxis.

First aid

Centre staff hold senior first aid accreditations and can administer first aid, if required. If a student requires medical assistance, they will be taken to the nearest medical centre or hospital for assessment and their parents/guardians notified.

Swim safety

Students attending camp in Terms 1 or 4, who wish to use the pool outside of structured water activities, are required to complete a proficiency swim test on arrival at camp. Alternatively, if your school has conducted the Water Survival Challenge in the past two terms, you can complete the swim proficiency form.

Swim proficiency form (PDF, 307KB)

What you need to know

Teacher:student ratios

Teachers play a vital role in making camp a successful, enjoyable and educational experience for students. Your school needs to send at least one visiting teacher or a supervising adult for every 20 students attending the camp. Teachers and supervising adults attend free-of-charge at a ratio of 1:20 students. Please contact the Centre you are attending to discuss arrangements for additional teachers or supervising adults beyond this ratio, including where special needs requirements should be met. 

Parents or non-teaching staff attending camp will need to be able to undertake the same supervision responsibilities as teachers. Schools must also make sure that non-teaching adults attending camp meet child protection requirements.

Camp life

Camp is a memorable and enriching experience for both students and teachers alike. In order to make your stay as relaxed as possible, we work with you to ensure that everything goes to plan. This includes delivering your program, organising and coordinating meal duties, evening activities and assemblies, as well as providing first-aid and a 24-hour on-call emergency service. Should a child misbehave, we will discuss with you the best course of action.

While at camp, your students may share activities with other school groups. If you would prefer a single school option, please let the Centre known in advance. An additional cost may apply to maintain staff-student ratios.

Money and valuables

Students can bring up to $30 to camp to purchase souvenirs. For primary students, money should be places in a sealed envelope with their name clearly marked on it and given to Centre staff on arrival for safe-keeping.

Valuables as jewellery, mobile phones and tablets/iPads should be left at home. Sport and Recreation takes no responsibility for the loss or damage to a client's personal property, including money or other valuable items.

Technology

Due to the increasing cyber security threat unauthorised users such as clients and visiting teachers are no longer permitted to connect external media eg. USB sticks, external hard drives, laptop PCs or tablets to the Office of Sport’s corporate telecommunications network.

Most Office of Sport sites with the exception of Milson’s Island, Broken Bay and Burrendong Sport and Recreation Centres have available limited guest WiFi facilities for the purposes of connecting to the internet only.

Get organised!

Plan your camp with ease using our handy checklist!

On booking camp

  • Pay the security deposit within 30 days to secure your booking.
  • Book transport to and from camp. Ask us for help, if required. 

12 weeks before camp

  • Complete and return the confirmation of numbers form that was emailed to you to the Centre 12 weeks prior to camp.

6 weeks before camp

  • Distribute the Medical and Consent form instructions that were emailed to you to parents/guardians, visiting teachers and supervising adults.
  • Parents/guardians to complete the Medical and Consent form on behalf of their child.
  • All Medical and Consent form must be submitted at least 3 weeks prior to camp.
  • For students with asthma or anaphylaxis, parents to provide an asthma/anaphylaxis plan to the Centre at least 3 weeks prior to camp.

Medical and Consent form

3 weeks before camp

  • A list of students who have completed the Medical and Consent form will be sent to you.
  • Follow up with any students who have not completed the Medical and Consent form. If a student or adult fails to submit the Medical and Consent form, we reserve the right to deny them access to the Centre. Access is only provided if the principal of the school is prepared to sign a waiver indemnifying Sport and Recreation while the student is at the Centre.

Medical and Consent form

2 weeks before camp

  • A copy of the medical and consent information for all camp attendees will be emailed to you for your records.

Leaving for camp

  • Check the roll.
  • Collect spending money from primary students. Spending money must be in separate sealed envelopes labelled with each student’s name.
  • Collect all student medication as per the Medical and Consent form.

On arrival at camp

  • Ensure students with medical or dietary needs attend the Centre briefing.
  • Put student spending money in the Centre safe.
  • Put student medication in the Centre medicine cabinet.
  • Bring signed optional activity permission forms (if required, these will be provided).
  • Get ready to have fun!

Last day at camp

  • Check to make sure nothing is lost or left behind.
  • Speak to staff about availability for your next booking.
  • Provide the Centre with feedback about your experience at camp.

30 days after camp

  • Final payment is due.

What to bring

Here’s a handy camp packing list for visiting teachers and supervising adults. A packing list for students is provided in the information for parents page.

For school camps, pack: 

  • Shorts and t-shirts with sleeve
  • Jeans
  • Jumpers and tracksuit pants
  • Raincoat
  • Warm jacket (winter only)
  • 3 layers of warm clothing (winter only, or all-year round at Jindabyne, Borambola
    and Lake Keepit)
  • Underwear
  • Swimming costume
  • Two pairs of running shoes (one pair suitable for water activities)
  • Sun hat, sunscreen and sunglasses
  • Two towels
  • Pillow, pillow case, single flat sheet, sleeping bag or doona
  • Toiletries (including soap) and insect repellent (non-aerosol)
  • Torch
  • Water bottle
  • Alarm clock
  • First aid kit
  • Day backpack
  • This information pack
  • Camera with download cord (if you wish to access our audio-visual equipment)
  • Relevant paperwork (refer to the Get organised! Section of this pack)

If you are attending a snow camp at Jindabyne or Borambola, please also pack:

  • Waterproof pants and jacket
  • Goggles
  • Waterproof gloves
  • Beanie and scarf
  • Long, thin woollen or ski socks
  • At least 3 layers of warm clothing

Ski clothing can also be hired for an additional cost at our ski hire outlet. If visiting teachers and supervising adults are intending on using their own ski equipment they must sign our snow sports equipment indemnity on arrival. Please note we do not allow students to bring or use their own snow sports equipment, such as skis or snow boards.