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FAQs

The Frequently Asked Questions clarify matters that have been raised by organisations intending to make a grant funding submission. It will continue to be updated in response to inquiries.

All potential applicants are encouraged to regularly review the Frequently Asked Questions below to ensure that their application addresses the relevant requirements.

  1. Will all applications receive funding?
  2. Is there a limit on the level of funding for an application?
  3. Can applications be made for projects to fund organisation operational costs (i.e staffing positions, consultants, advertising)?
  4. How much of the project cost can be requested as a grant?
  5. Can funding be sought for a project that has already commenced?
  6. Who can apply?
  7. Who cannot apply?
  8. Can organisations make a joint application?
  9. I want to register an organisation, what information will I need?
  10. How do I update my Organisation contact details?
  11. Will my application be ineligible if I do not have an ABN?
  12. I want to register a project, what information will I need?
  13. Can more than one proposal be submitted?
  14. What criteria apply for project funding?
  15. Does my organisation need to identify in which electoral district the project is based?
  16. How long do we have to start and complete the project?
  17. What other information should be included in my application?
  18. Do we include GST in the budget?
  19. How does my organisation lodge the application?
  20. What happens after I have submitted my application?
  21. When will I know if my application is successful or not?
  22. What if my application is unsuccessful?
  23. Will late applications be accepted?
  24. What is the purpose of the Office of Sport grant programs?
  25. What assistance can the Office of Sport staff provide?
  26. Definitions for the Office of Sport grant programs

Will all applications receive funding?

  • No. The application process is competitive. It is anticipated that there will be multiple applications competing for the funding available
  • Successful applications will be those which best meet the objectives of the program, can demonstrate a need for the project, provide a cost effective budget and can demonstrate that the organisation applying has the capacity to deliver the project.

Is there a limit on the level of funding for an application?

  • Yes. This is program specific and the information can be found in section 4 of the relevant Grant Program Guidelines.

Can applications be made for projects to fund organisation operational costs (i.e. staffing positions, consultants, advertising)?

  • No.  All funding received must be related to the direct cost of the project. Administration costs for the projects must be covered by the applicant. A list of what will not be funded can be found at section 8 of the relevant Grant Program Guidelines.

How much of the project cost can be requested as a grant?

  • Organisations must contribute to the project; refer to section 4 of the relevant Grant Program Guidelines.

Can funding be sought for a project that has already commenced?

  • No. These programs aim to support new and innovative projects and are not for pre-existing or ongoing projects.

Who can apply?

  • For each program there is a list of organisation types that are eligible to apply and this can be found in section 5 of the relevant Grant Program Guidelines
  • Applicants must have Public Liability Insurance cover of at least $5m.

Who cannot apply?

  • A list of who cannot apply can be found in section 6 of the relevant Grant Program Guidelines.

Can organisations make a joint application?

  • An application needs to be made by a single organisation which will accept responsibility should the application be successful. However, the application may identify partners that will add to the applicant organisation’s capacity to deliver the project
  • It is not a requirement that other organisations are a party to the application.

I want to register an organisation, what information will I need?

Each organisation wishing to apply for a grant needs to be registered. Organisations only need to register once.   If you are unsure whether your organisation has previously registered or not, you can search for your organisation using a key word from the organisation name.

To register an organisation, you will need to provide the following:

  • Name and address of the organisation
  • Name and contact details for a contact person for the organisation
  • The organisation's generic email address is preferable if one is available
  • The type of Legal Entity (this identifies the legal status of the organisation, ie., Incorporation, Company Limited by Guarantee)
  • The organisation's Incorporation number (and ABN number if available)
  • Whether your organisation is registered for GST
  • The type of organisation (ie, Community Sport)
  • The names of at least two Contact Officers for the Organisation (preferably one will be the Public Officer for the organisation)
  • Insurance coverage details (i.e. which policies the organisation has in place including Public Liability Insurance cover of at least $5m)
  • Information on the aims and activities which the organisation undertakes (optional)
  • Bank details for organisation.

Ideally the CEO, General Manager, Chairperson or Public Contact Officer for the organisation should register the organisation. If this is not the case, you should inform the appropriate officer/s that you have registered the organisation. 

How do I update my Organisation contact details?

Send your updated details to grantsunit@sport.nsw.gov.au and we will make the amendments for you.

It is important to keep your organisation details up to date as any future registration of a grant application will be emailed to the organisation contact on record.

Will my application be ineligible if I do not have an ABN?

  • No. However, in order to receive grant payments successful applicants will require an ABN or provide a Statement of Supplier form.
  • To apply for an ABN, contact the Australian Taxation Office on 132866 or visit business.gov.au
  • Statement of supplier forms and eligibility for their use is available online from the Australian Taxation Office at statement by a supplier form

I want to register a project, what information will I need?

You will need to provide the following information in order to register a project:

  • A title that briefly describes the project (one sentence is sufficient)
  • A contact person's first and surname
  • A valid email address for the contact person
  • A password for the project.

Once you have registered the project, you need to complete the online application by the closing date of the program.

Can more than one proposal be submitted?

  • Yes. Applicants may submit more than one application. However, there is a limit to the amount of funding that will be awarded to one particular applicant. Information on this limit can be found in the relevant Grant Program Guidelines under section 4.

What criteria apply for project funding?

An initial eligibility assessment will be undertaken to determine that:

  • The applicant organisation is eligible to apply and has Public Liability Insurance with a minimum $5m cover
  • The application is complete, submitted by the closing date and meets program requirements in regards to project dates and amount of funds requested
  • Correct documentation has been uploaded (Facility Development projects only).

Does my organisation need to identify in which electoral district the project is based?

  • Yes.  If you are unsure which electoral district your project is based, the Electorate Office website elections.nsw.gov.au or your local Member of Parliament will be able to assist you.

How long do we have to start and complete the project?

  • Projects should commence within six months of the announcement of successful projects
  • Organisations have 18 months to complete the project from the date the funding contract is accepted.

What other information should be included in my application?

  • All sections of the application should be completed. If you fail to complete a mandatory field, you will be prompted to do so. Incomplete applications cannot be submitted.
  • You will need to upload a copy of your development consent (DA) or evidence that such consent is not required (for Facility Development Projects only).
  • You will need to upload at least one quote of the components which will make up your project (for Facility Development Projects only).
  • You will need to upload evidence that you have owners consent to do the project (for Facility Development Projects only).  

 

* Some projects may not require a DA or owners consent, however an uploaded document is still required or you will not be able to submit your application – in this case you can create your own upload using your club’s letterhead on a word document and explain briefly why either a DA or owners consent is not required.

Note: You are required to declare that the information provided in the application is true and correct and that you have read and understood the program guidelines.

 

Do we include GST in the budget?

  • The budget provided should be exclusive of GST.

How does my organisation lodge the application?

  • Applications should be submitted online using the online application process - sportandrecreation.nsw.gov.au/grants
  • If you are having difficulties submitting your application, please contact the Office of Sport on 13 13 02 or email grantsunit@sport.nsw.gov.au
  • If you have difficulties with the internet, your local library or TAFE College may be able to assist you with access to the internet.

What happens after I have submitted my application?

  • First you will receive an email notification that your application has been successfully submitted, this email will contain a PDF of your application.  If you do not receive the confirmation email, your application may not have been submitted successfully, check your junk mail or call 13 13 02
  • Applicant organisations and projects will be checked for eligibility
  • Projects will be assessed on merit and scored against the following criteria:
    • The project will effectively deliver one or more of the program’s objectives
    • The project will effectively meet an identified need
    • The applicant organisation has the capacity and experience to deliver the project
    • The budget is reasonable and cost effective.

Refer to section 9 of the relevant Grant Program Guidelines for further information.

When will I know if my application is successful or not?

This often depends on how many applications are received, generally the process can take more than 3 months.

What if my application is unsuccessful?

  • There are no appeals for unsuccessful applications under these programs. It is recommended that you apply again in the next round of the program.

Will late applications be accepted?

  • No. The online system will not accept applications submitted after the published closing date and time
  • If you are having problems submitting your application, you should contact 13 13 02 or email grantsunit@sport.nsw.gov.au well in advance of the closing date and in time to seek assistance.

What is the purpose of the Office of Sport grant programs?

  • The overall aim of the grants is to increase participation in sport and structured physical activity. Each grant program has a specific set of objectives and these can be found in section 3 of the relevant Grant Program Guidelines.

What assistance can the Office of Sport staff provide?

  • The Office of Sport staff are available to provide advice to applicants on interpreting the Program Guidelines, and to provide advice on the types of activities that are relevant to each of the funding categories. However, staff are not able to talk through the details of an application or to provide advice that may be perceived as providing an unfair advantage to one applicant over another.

Definitions for the Office of Sport grant programs

"SPORT"

'A human activity capable of achieving a result requiring physical exertion and/or physical skill which, by its nature and organisation, is competitive and is generally accepted as being a sport'.

The Australian Sports Commission maintain the final authority for determining if an activity meets the definition of a sport. 

"STRUCTURED PHYSICAL ACTIVITY"

Physical activity is a term that describes any movement involving large muscles - running, walking, swimming are all examples of physical activity. For the purpose of these grant programs, physical activity must be planned, structured and involve repetitive bodily movement undertaken for the purpose of improving or maintaining physical fitness.